Civics Meeting Minutes June 2, 2025

CIVICS Committee Meeting Minutes Date: Monday, June 2, 2025 Time: 4:00 PM UTC Location: Google Meet Facilitator: Interim Chair

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Attending Members:

• Larisa Mcfarlane (Secretary)

• Nicolas Cerny (Interim Chair)

• Ken-Erik Ølmheim

• Thomas Lindseth

• Nana Safo

• Dzubang Mermoz

• Randy (Wada)

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Meeting Summary:

1. Agenda Overview & Welcome

• The meeting began with an outline of focus areas for the new iteration of the Civics Committee.

• Topics included: role clarity, communications, chair elections, tools, and administrative setup.

2. Committee Role & Charter Re-evaluation

• A discussion took place around redefining the Committee's purpose in light of onchain governance and the new Constitution. Members agreed the old charter is outdated.

• A workshop will be scheduled to revise the charter, vision, and set SMART goals.

3. Communications Strategy

• Agreement to launch a Civics Committee X (Twitter) account.

• Purpose: increase visibility, communicate goals, empower members, and share updates.

• The account will be set up and managed collaboratively, with the Secretary initiating setup and access delegation. Suggested cross-posting to the Cardano Forum to reach non-X users.

• Ideas also raised for hosting X Spaces and publishing content on YouTube and Intersect channels.

4. Chair and Vice Chair Elections

• Members reviewed the new Intersect tool for elections.

• Application deadline: June 4, 5:30 PM UTC. Voting period: June 4–9, 2025.

• Members can put themselves forward as candidates; the highest vote becomes Chair, second-highest becomes Vice Chair.

• A new Vice Chair will be elected in October when the current Vice Chair rotates to Chair.

5. Governance Accessibility & Education

• The Committee discussed the need for accessible governance information.

• Suggestions included:

  • Translations (e.g., into French)

  • Educational videos and layman-friendly explainers

  • Explaining governance actions simply and clearly for all community levels

  • Partnering with hubs and SPOs to broaden reach

6. Committee Operations & Scheduling

• Discord will be used as the primary communication channel (Telegram discontinued).

• Weekly meetings proposed until the revised charter is complete.

• A poll will be created to determine the best regular meeting time on Thursdays.

7. Knowledge Base Update

• The Civics Committee section on the Intersect Knowledge Base is outdated.

• Members are encouraged to review current content.

• Updates will be mapped out in a shared Google Doc with clear structure and page sections.

• Volunteers will help draft and approve content for updating.

8. Working Group Updates

• CC Election Working Group:

  • 22 applications received; 17 valid submissions remain.

  • Election timeline: Voting June 5–30; results announced July 4.

  • Discussion on "committeeMinSize" parameter and preparing for edge-case scenarios.

• Governance Support WG:

  • Attendance issues noted; calendar invites may have been incorrect but are being corrected.

• Future Governance Workstreams:

  • Committee noted upcoming proposals and possible collaborations, including data-driven initiatives like the "Minimum Viable Governance" proposal.

9. Upcoming Events

• Three GovTool-related events were promoted:

  • June 4, 3 PM UTC: GovTool Working Group session

  • June 4, 4 PM UTC: GovTool X Space (hosted by Intersect)

  • June 5, 3 PM UTC: GovTool AMA via the GovTool X account

10. Next Steps & Closing

• A dedicated vision/charter workshop will be scheduled after the Chair election.

• Members were reminded to register and vote in the Chair/Vice Chair election.

• Encouraged to subscribe to the Intersect Luma calendar for automatic updates.

Meeting Adjourned: ~5:23 PM UTC

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